Since the General Data Protection Regulation came into effect, people’s privacy has been protected. Trying to understand GDPR’s nuances and layers can be frustrating for many companies.
In the following paragraphs, we will provide you with a few GDPR compliance facts you need to know. These steps will help your organization improve its data security, prevent client privacy issues, and avoid noncompliance issues:
1. You can’t dodge GDPR requirements by hiding behind legalese.
Privacy policies are often tangled webs of legal jargon, so it’s possible that people aren’t reading them. Therefore, organizations cannot hide behind illegible, difficult-to-understand terms and conditions under the GDPR.
A company’s data privacy policies must be clearly defined and accessible to all in order to comply with GDPR. In addition, they must explain how they collect, process, and use personal information. They cannot also write privacy policies that do not require them to respond when personal data is breached.
GDPR compliance also requires monitoring your vendors (and their privacy policies) when using EU subject data. By following the GDPR, you are liable for their compliance (or non-compliance)
2. Under GDPR, time limits are set for breach notifications.
Companies are required to report data breaches that threaten consumer privacy rights within 72 hours of becoming aware of them. Customers must be notified immediately if the data processor (usually the data protection officer) changes their data.
The change may be one of the most significant in U.S. business practices. In particular, since a few large-scale breaches occurred, such as that involving Equifax in 2017. The credit monitoring firm took six weeks to report the breach, which affected upwards of 143 million Americans.
Companies that fail to comply with GDPR may have to pay heavy fines. As a result of the new regulations, companies are required to take data breaches more seriously and to take additional security measures to protect the personal information of the data subjects.
3. Under GDPR, your organization is obligated to respond to a data subject’s request about their personal data.
In accordance with GDPR requirements, consumers (i.e., data subjects) are entitled to access information held about them. Companies must fulfill the request within one month.
Organizations are forced to keep track of where and when collected data is located, what information is collected, how it is used, and by whom it is accessed by data subject access requests.
In the event of an error identified by a consumer, a correction must be made by the organization (called “rectification”). Customers can exercise their “right to be forgotten” by invoking erasure (called “erasure”). The consumer has the right to object if they do not agree with how their personal information is collected and used.
A major part of the data protection law is enforcing transparency in the storage and processing of personal data.
Bottom line? Organizations can no longer hide what they know
Many U.S.-based organizations are behind when it comes to accessing this data. There are many places where big data is located, and it isn’t always in the same place. You can store customer data in core operational systems, cloud applications, online file-sharing services, removable media, physical storage cabinets, temporary files, sandboxes, backup systems, and employee devices (just to name a few).
It is ultimately in the interests of the organization and the consumer to gain control over this data. Among these benefits, one in particular still reigns supreme: a substantial increase in ROI.
Investing in data privacy/security can yield a 152% return on investment, including recovery of investment costs, according to Forrester’s 2021 Total Economic Impact report.
4. Consider hiring a data protection officer to manage GDPR requirements.
In accordance with the General Data Protection Regulation, data controllers are legally required to hire a data protection officer.
An enterprise security leader oversees the company’s data protection strategy, monitors data storage and data transfer operations, educates and trains employees on compliance with regulations, implements GDPR compliance policies, responds to request for data subject access, and serves as a point of contact between the organization and GDPR supervisory authorities.
You must hire one if…
Whether you control or maintain public infrastructure, or if you regulate public property, your organization is a public authority.
Your organization is engaged in large-scale systematic monitoring of user data
Your organization processes large volumes of personal user data
There is no relevance to the size of your organization here. Size matters when it comes to your data processing operation. As you probably know, terms such as “large-scale” and “large volumes” are nebulous. As the GDPR doesn’t offer clear definitions, we have to make our best guess until the regulation is amended or clarified by the courts.
5. Cloud-based storage is not exempt from GDPR.
Most organizations store their data on cloud-based storage providers (such as Microsoft Azure, Google Cloud, or Amazon Web Services). Your data processing responsibilities are not offloaded to the cloud storage provider. It is common for organizations to assume that their cloud storage providers are compliant, but this is not always true.
GDPR compliance requires both cloud providers and systems to integrate them – which is another reason to hire a data protection officer.
6. Under GDPR, human rights are prioritized over user experience.
The GDPR is designed to protect consumers on data privacy issues. This bill aims to protect the public’s privacy and provide them with control over their data.
Organizations that use robust data processing have no doubt found GDPR compliance challenging, especially when it comes to GDPR compliance. Keeping up with compliance requires one-time and recurring costs, new policies and procedures, training, and even additional staff.
These challenges are well known to the GDPR’s framers. In spite of your frustration, they feel – and we agree – that user rights take precedence over the user experience. Our lives are unprecedentedly vulnerable to theft and exploitation at a time when nearly every conceivable detail is stored online. In order to better protect ourselves, we need concrete safeguards.