Registration Of NGO’s: Documents And Types

Registration Of NGO’s: Documents And Types

An NGO is a non-profit organization that works for the betterment of society. In such organizations, human rights are addressed, as well as education, environmental issues, public policy, and health.

In India, starting an NGO and registering it is quite simple. Forms and applications must be filled out to become a legal organization that can function. An NGO that is certified gets a lot more benefits and privileges than other organizations. Tax exemptions, name reservations, legal authorizations, among other things, are among these advantages.

Depending on the type of NGO, specific documents and ID proofs may be required to obtain these certificates.

An overview of NGO types

A major goal of the NGO is to improve the present so that society can have a bright and healthy future. It is possible for an NGO to achieve this motto in a variety of ways. The type of NGO is determined by its functionality and registration.

  1. Trust 

NGOs include charitable trusts as well. Trusts are based on the concept of a ‘Settler’, who forms the organization and transfers assets to the second party. Trustee is another term for these second parties.

The trusts work for the underdeveloped sections of society that cannot even meet their basic needs. According to the Indian Constitution, there is no law that holds power to deal with trusts, and these types of NGOs can easily be registered.   

  1. Society 

All Indian societies are governed by the Society Registration Act, 1860. Societies must verify themselves by their state registrar in order to benefit from the benefits of being registered as NGOs. In general, these organizations work to secure user data and facts in the fields of arts, science, social welfare, literature, and other artistic and logical fields.

  1. Section 8 Company 

Incorporated under the Companies Act, 2013, Section 8 companies are usually established for charitable purposes. In many ways, this type of organization is quite similar to society, since it also has the same goals as science, arts, commerce, social welfare, sports, charity, religion, and environmental protection.

In the eyes of government bodies, stakeholders, and donors, Section 8 companies present a more formal and serious image. In spite of the fact that Section 8 companies are non-profit organizations, their operations and framework are very similar to those of a private limited company. Under the Companies Act, they are also subject to all the rules and regulations that apply to private companies.

Documentation Required for NGO Registration in India 

You must have all the documents required for NGO registration in India in order to verify your NGO. To prove your authenticity, RoC may also require some special grants, approvals, and certificates.

Registration of Trust

For the successful registration of a trust, the following documents and identities are required:

* Card of Aadhar.

* The bill of water or electricity stating the address required to register.

* The passport.

* Identification of the voter.

* Licence to drive

Registration is governed by the Indian Trust Act 1882. Once the registration fees are submitted, the registration process begins, which takes around 8 to 10 days. Following the registration, the trustor is presented. Presentation’s main objective is to examine the trustor’s vision of its NGO. A legal status of trust is granted to the organization once all officials are satisfied. 

Society registration

The following documents are required for society registration. Every type of registration requires authentication of documentation.

* A copy of the society’s bylaws and the Memorandum of Association.

* Members’ identities must be verified.

* Card issued by the Aadhar system.

* Identification of voters.

* The passport.

* A driver’s license.

* Water or electricity bills are proof of the address of the office.

* Society’s name.

This type of NGO requires a longer registration process. Only an MOA (Memorandum of Association) can be drafted within a week or ten days. You will need to wait 21 to 30 days after receiving the MOA before your society can be registered and legally validated.

Section 8 Company 

The following documents and identities are required to certify an NGO as a company:

* Association Memorandum (MOA);

* AOA;

* Name of the company for approval;

* Card with Aadhar number;

* Identification of voters;

* Passport copy;

* Driver’s license/identity proof for all directors;

* Documents proving the address of the office, such as water bills, electricity bills, and tax receipts.

There is a long waiting list for NGO registration in this category. There are many individuals and groups of individuals who would like their companies to be certified as NGOs in order to save on taxes.

Articles of Association (AOA) and Memorandum of Association (MOA) are prepared within 8 to 10 days. Prior to starting the registration process, payment must be made. The validation of your company under the Companies Act, 2013 may take up to two months, and often even longer.


In order to take advantage of all the benefits and advantages, an NGO needs to become certified. As stated above, the documents are attached. There is a wide range of complexity and number of documents and IDs required. NGOs that are not popular or competitive in terms of registration do not require much formalities.

All the types discussed so far have a variety of animalities. A common factor in all of them is the complex and typical process of preparing legal documents and registering them. 


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